Whether your office overlooks the majestic views of an urban landscape or is one that sits in a trendy suburban enclave, the time it takes to orchestrate a move can really get in the way of an enjoyable office experience. Relocating to a new office typically takes close to a year to plan once you have found new space, and this all depends on the size of the business. However, there are a few things you can do to avoid the hassles that come with relocating to a new place.
For many, the hunt for office space for rent begins when your current space spills over into other areas in the surrounding building. Finding a new space engenders good feelings about the office but moving to your new place is a huge effort that requires, in many cases, logistical planning from the very beginning. Moreover, businesses can do themselves a big favour by planning for some very basic factors that can make moving easier.
Continue reading to learn more about how to relocate your office to a new location with ease.
Get Rid Of Old Stuff
Whether you decide to move your files to an electronic storage system or decide to simply shred the information, remove old files and documents that do nothing but take up space. More often than not, a lot of space can be taken up by stacks of documents and files that at one time were of importance but now only take up space. Furthermore, by removing some of the old stuff and transferring it to an electronic system, you get an accurate picture of how much space you need before actually moving.
Search For Efficient Ways To Move
Before even signing a lease, review your options to see which ones will allow you to move without creating huge disruption to your business and requiring the least downtime. As stated previously, signing a conventional lease requires committing to a protracted term. In essence, you have decided to lease the space for a long time, which means any move you make is going to require some effort and planning. If deciding on a more traditional office lease, review the various types of leases and then choose one that best fits your needs.
Another option is to go with a serviced office provider. A premium serviced office provider can present you with a number of cheaper and efficient options when it comes to office space. Coworking spaces, the virtual office, and executive suites are all easy efficient ways to secure a fitted out space and require little downtime, especially the first two options.
Create A Plan Of Action
There are a number of tasks that have to be completed before moving. The best way to handle this is to create an agenda that addresses each task in a specific time frame. This agenda should contain all tasks from major ones related to finding office furnishings to minor ones like setting up utilities. This checklist is probably going to be your road map through the move, so do not be afraid to make adjustments as needed.
Hire A Project Manager
If all else fails and you feel that you are at a loss, hire someone to help you with the business of moving to another location. A project manager has more time to devote to moving your business, which can take up a lot of your time. Most professional managers have the expertise in arranging for large offices to be moved and in a timely manner.
The more time your business spends in operational limbo, the less money you make. Whether using a serviced office or committing to a conventional lease, businesses can do so without the hassles characterised by a great office move. By making a plan and creating an agenda to carry out tasks, you make moving effortless.