Have you ever considered how hard it must be for your transcription service or team to actually transcribe your audio files? All sorts of things can interfere with a recording making the job of those transferring that information into a written format difficult, and risking something important being lost in the process. Here are some ways to ensure that your audio file is as perfect as can be.
Ditch that Background Noise:
One of the things that can make it difficult to hear an audio file clearly is background noise. Sometimes you are limited in what you can do to reduce this factor, and often you do not even realise that there was a noise that could be picked up. There are, however, common sense checks that you can do in order to minimise any possible interference and noise in your recording. There is nothing worse for someone trying to complete a media transcription than hearing an annoying buzz in the background. Check that all fans or air conditioning units are switched off or at the very least do not place microphones next to them, check for buzzing lights, creaky tables and chairs or clocks which have loud ticks. There are any number of things which may impact your recording so think wisely about where you are putting the microphone.
Include the Participants:
Tell the people who are taking part in the event or meeting, whatever it is, that it is being recorded and why. That way they can take into account the fact that someone is going to have to transcribe what is being said or done. Adding in things like introductions of speakers can make the life of a transcription service much easier as they can easily pick up and state the activity in the written text. Also providing your transcription service with things like the correct spellings of names, any pre written agendas or lists of questions can be exceptionally helpful with the accurate transcription of an event. Telling participants up front means you can ensure that they speak clearly and only one at a time to assist with achieving a recording which is suitable for later transcription.
Plan in advance. Do a test-run in the venue so that you can make sure that all of the technology is working. There is nothing worse than being unprepared and realising on the day that you have forgotten something or that something is not working. Complete a small recording before the day of the event in circumstances as similar to those planned as you can manage. That should make sure that you pick up any potential issues and manage to make the necessary corrections in plenty of time. It is always a good idea to record several shorter audio files than one great big long one. This means that your transcription service can divide the work between several people and it will be completed faster for you.
Putting a little bit of thought in can make a huge effort to the quality of your audio files and mean that you get a better transcription in the long run. If you want more ideas on how to improve your recordings speak to your transcription team, or better still send them a sample.